In our daily work, dictation with punctuation can be a powerful way to accurately transcribe conversations or interview notes. Whether for a lawyer, a doctor, or any other professional, transforming dictated texts into polished documents is essential to ensure their usefulness.
With Whisperit, you can simplify this process thanks to audio transcription and the automatic formatting of dictated content.
How to Transcribe a Dictation with Whisperit
Step 1: Use the “Dictation with Punctuation” Template
Access the dictation space
Open Whisperit and click on “Templates” to view the list of available templates.
Choose the “Dictation with Punctuation” template
Select this template to guarantee a formal and structured transcription tailored to your needs.
Step 2: Record Your Dictation
Prepare your environment
Make sure you are in a quiet space to minimize audio interference. If recording for a client, inform them and obtain their consent.
Start recording
Click the record button and begin dictating, clearly stating punctuation marks (for example: “Hello, comma. I am writing to you regarding, colon…”).
Stop and save
Once the dictation is finished, save the recording for transcription.
Step 3: AI Transcription and Structuring
Send the audio to Whisperit
The recording will be automatically processed. You can also upload an external audio file and submit it to Whisperit.
Wait a few moments
Whisperit converts your dictated words into formal, structured text while applying the dictated punctuation rules.
Review and finalize the result
Check the generated document to ensure that all information has been transcribed accurately.
Step 4: Finalize and Export
Export in your preferred format
Download the transcribed text in Word (.docx), Text (.txt), or any other required format.
Share with collaborators
Use the sharing feature to send the document to stakeholders.
Benefits of Using Whisperit for Dictation
1. Exceptional Accuracy
Whisperit faithfully interprets dictated instructions, ensuring results match expectations.
Dictated punctuation is automatically converted into readable, formal text.
2. Time Savings
Eliminate the need to manually reformat or correct dictations.
Focus on your content and let Whisperit handle technical details.
3. Advanced Customization
Set up templates specific to your field for even more tailored results.
Instructions can be adjusted to align with your stylistic preferences.
Tips for Successful Dictation
- Speak clearly and indicate each punctuation mark without ambiguity.
- Follow a logical structure in your dictation to facilitate transcription.
- Always proofread the generated document to ensure perfection.
Details of Our “Dictation with Punctuation” Template
Prompt:
## Context
You are a lawyer’s assistant and must carefully transcribe this text. Pay attention: punctuation has been dictated. Transform it into a polished text. Also perform the requested actions if they make sense.
## General Guidelines
1. Use a formal, clear, and professional tone.
2. Respect the format and structure of interview notes.
3. Integrate the requested information concisely and precisely.
4. Respect standard formats:
- Amounts: `CHF 1'000.-`
- Dates: `DD MMMM YYYY`.
5. Replace “monsieur” with M., “madame” with Mme, and “maître” with Me, except in greetings, where the full word should be written (e.g., Monsieur, Madame, Maître).
6. Integrate **all provided information**, with no additions, reformulations, interpretations, or suggestions.
7. When there is a line break, insert two line breaks.
Placeholder
Dictate your message while indicating the desired punctuation...